1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data includes all data that can be used to personally identify you. For detailed information on data protection, please refer to our privacy policy listed below this text.

Data Collection on this Website

Who is responsible for data collection on this Website?

The data processing on this website is carried out by the website operator. Their contact details can be found in the section “Note on the Responsible Entity” in this privacy policy.

How do we collect your data?

Your data is collected firstly when you provide it to us, such as data you enter in a contact form. Other data is automatically collected by our IT systems when you visit the website. This data primarily includes technical information (e.g., internet browser, operating system, or the time of the page visit). This data is collected automatically as soon as you enter this website.

Where do we use your data for?

Some of the data is collected to ensure the error-free provision of the website. Other data can be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right to obtain information about the origin, recipients, and purpose of your stored personal data at any time, free of charge. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right to request the restriction of the processing of your personal data under certain circumstances. Additionally, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time for this purpose and for any further questions regarding data protection.

Analysis Tools and Tools from Third-Party Providers

When visiting this website, your browsing behavior can be statistically analyzed. This is mainly done using analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.

2. Hosting

Hosting with All-Inkl

We host our website with All-Inkl. The provider is ALL-INKL.COM – Neue Medien Münnich, Inh. René Münnich, Hauptstraße 68, 02742 Friedersdorf (hereinafter “All-Inkl”). For details, please refer to All-Inkl’s privacy policy: https://all-inkl.com/datenschutzinformationen/.

The use of All-Inkl is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website. If consent has been requested, processing is based exclusively on Art. 6(1)(a) GDPR; consent can be revoked at any time.

Order Processing

We have entered into a contract for order processing (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the internet (e.g., communication by email) may have security vulnerabilities. Complete protection of the data from access by third parties is not possible.

Note on the Responsible Entity

The responsible entity for data processing on this website is:

XaaS Enterprise GmbH
Sebastian-Kneipp-Straße 41
60439 Frankfurt am Main

Phone: +49-89-41155784
Email: hello@SECaaS.IT

The responsible entity is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage period is mentioned in this privacy policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, the data will be deleted after these reasons cease to apply.

Note on Data Transfer to the USA and Other Third Countries

We may transfer your personal data to other entities, such as companies controlled by or under common control with us, as well as other third parties such as our business partners and service providers, or if we are legally required to do so. We will ensure that our business partners and service providers are subject to appropriate data protection obligations.

When these tools are active, your personal data may be transferred to these third countries and processed there. Please note that different countries or regions have varying levels of data protection. This may particularly mean that your personal data may be stored in a country that offers a lower level of protection for your personal data than the country or region where you are located. In such cases, we will take steps to ensure that the personal data we collect is processed in accordance with this privacy policy and applicable laws and that your personal data is adequately protected. For example, we may ask for your permission to transfer your personal data across borders, and we will implement appropriate security measures (such as encryption, pseudonymization where possible) and sign necessary data transfer/sharing agreements with the recipients of your personal data before any transfer occurs. We will also ensure compliance with laws that require us to store data locally within a specific country or region.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You can revoke an already given consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Advertising (Art. 21 GDPR)

If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims (objection according to Art. 21(1) GDPR).

If your personal data is processed for direct advertising purposes, you have the right to object at any time to the processing of your personal data for such advertising purposes; this also applies to profiling insofar as it is related to such direct advertising. If you object, your personal data will subsequently no longer be used for direct advertising purposes (objection according to Art. 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, place of work, or place of the alleged violation. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

Right to Data Portability

You have the right to have data that we process based on your consent or in fulfillment of a contract automatically delivered to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of data to another controller, this will only be done insofar as it is technically feasible.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator. You can recognize an encrypted connection by the fact that the browser’s address line changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Access, Deletion, and Correction

Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, its origin and recipient, and the purpose of the data processing, and, if necessary, a right to correction or deletion of this data at any time. For this purpose, as well as for further questions regarding personal data, you can contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:

• If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. During the verification period, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
• If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
• If you have objected under Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may only be processed—with the exception of its storage—with your consent, for the assertion, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a member state.

Objection to Promotional Emails

We hereby object to the use of contact data published as part of the legal notice obligation to send unsolicited advertising and informational materials. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam emails.

4. Data Collection on this Website

Cookies

Our website uses “cookies.” Cookies are small text files and do not harm your device. They are either temporarily stored for the duration of a session (session cookies) or permanently stored on your device (permanent cookies). Session cookies are automatically deleted after your visit. Permanent cookies remain on your device until you delete them yourself or they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g., cookies for processing payment services).

Cookies serve various functions. Many cookies are technically necessary as certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies are used to evaluate user behavior or display advertising.

Cookies that are required to carry out the electronic communication process (necessary cookies) or to provide certain functions you have requested (functional cookies, e.g., for the shopping cart function) or to optimize the website (e.g., cookies to measure the web audience) are stored based on Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If consent to store cookies has been requested, the storage of the relevant cookies is based exclusively on this consent (Art. 6(1)(a) GDPR); consent can be revoked at any time.

You can set your browser to inform you about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

Insofar as cookies from third-party companies or for analysis purposes are used, we will inform you about this separately within this privacy policy and, if necessary, request your consent.

Consent with Cookiebot

Our website uses Cookiebot’s consent technology to obtain your consent for the storage of certain cookies on your device or the use of certain technologies and to document this in a data protection-compliant manner. The provider of this technology is Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark (hereinafter “Cookiebot”).

When you enter our website, a connection to Cookiebot’s servers is established to obtain your consents and other declarations regarding cookie use. Cookiebot then stores a cookie in your browser to be able to assign the given consents or their revocation. The data collected in this way will be stored until you request us to delete it, delete the Cookiebot cookie yourself, or the purpose for storing the data no longer applies. Mandatory legal retention obligations remain unaffected.

Cookiebot is used to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) GDPR.

Order Processing

We have entered into an order processing contract (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

Server-Log Files

The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website—this requires the server log files to be recorded.

Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions—especially retention periods—remain unaffected.

Inquiry by Email, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested.

The data you send to us via contact inquiries remains with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions—especially statutory retention periods—remain unaffected.

Calendly

On our website, you have the opportunity to schedule appointments with us. We use the tool “Calendly” for appointment scheduling. The provider is Calendly LLC, 271 17th St NW, 10th Floor, Atlanta, Georgia 30363, USA (hereinafter “Calendly”).

For the purpose of appointment scheduling, you enter the requested data and desired time into the form provided. The entered data will be used for planning, executing, and possibly following up on the appointment. The appointment data will be stored on Calendly’s servers, whose privacy policy you can view here: https://calendly.com/de/pages/privacy.

The data you enter will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies. Mandatory statutory provisions—especially retention periods—remain unaffected.

The legal basis for the data processing is Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the most uncomplicated appointment scheduling possible with interested parties and customers. If consent has been requested, Art. 6(1)(a) GDPR is the legal basis for the data processing; consent can be revoked at any time.

Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://calendly.com/pages/dpa.

Order Processing

We have entered into an order processing contract (AVV) with the above-mentioned provider. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

 

5. Social Media

eRecht24 Safe Sharing Tool

The content on this website can be shared in a privacy-compliant manner on social networks like Facebook, Twitter, etc. This site uses the eRecht24 Safe Sharing Tool, which only establishes direct contact between networks and users when the user actively clicks on one of these buttons. Clicking the button constitutes consent under Art. 6(1)(a) GDPR, which can be revoked at any time with future effect.

No automatic transfer of user data to the operators of these platforms occurs through this tool. If the user is logged into one of the social networks, an information window will appear when using the social buttons of Facebook, Twitter, etc., allowing the user to confirm the text before sending.

Our users can share the content of this site in a privacy-compliant manner on social networks without complete browsing profiles being created by the network operators.

6. Analysis Tools and Advertising

WP Statistics

his website uses the WP Statistics tool to statistically analyze visitor traffic. The provider is Veronalabs, ARENCO Tower, 27th Floor, Dubai Media City, Dubai, Dubai 23816, UAE (https://veronalabs.com).

With WP Statistics, we can analyze the use of our website. WP Statistics collects, among other things, log files (IP address, referrer, browser used, user’s origin, search engine used) and actions that website visitors have taken on the site (e.g., clicks and views).

The data collected by WP Statistics is stored exclusively on our own server.

The use of this analysis tool is based on Art. 6(1)(f) GDPR. We have a legitimate interest in the anonymized analysis of user behavior to optimize both our web offerings and our advertising. If corresponding consent has been requested (e.g., consent to store cookies), processing will be carried out exclusively based on Art. 6(1)(a) GDPR; consent can be revoked at any time.

IP-Anonymization

We use WP Statistics with anonymized IP. Your IP address is shortened so that it can no longer be directly assigned to you.

7. Newsletter

Newsletter­ Data

If you wish to receive the newsletter offered on the website, we require an email address from you and information that allows us to verify that you are the owner of the specified email address and agree to receive the newsletter. No further data is collected or only on a voluntary basis. We use newsletter service providers, which are described below, to process newsletters.

MailChimp

This website uses the services of MailChimp for sending newsletters. The provider is Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.

MailChimp is a service that can be used to organize and analyze newsletter distribution. If you enter data for the purpose of subscribing to the newsletter (e.g., email address), this data will be stored on MailChimp’s servers in the USA.

With the help of MailChimp, we can analyze our newsletter campaigns. When you open an email sent with MailChimp, a file contained in the email (called a web beacon) connects to MailChimp’s servers in the USA. This allows us to determine whether a newsletter message has been opened and which links, if any, have been clicked. Technical information is also collected (e.g., time of access, IP address, browser type, and operating system). This information cannot be assigned to the respective newsletter recipient. It is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to the interests of the recipients.

If you do not want MailChimp to analyze your data, you must unsubscribe from the newsletter. We provide a link in every newsletter message for this purpose.

Data processing is based on your consent (Art. 6(1)(a) GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide to us for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected.

Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://mailchimp.com/eu-us-data-transfer-statement/ and https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses.

After you unsubscribe from the newsletter distribution list, your email address may be stored in a blacklist by us or the newsletter service provider to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

For more information, see MailChimp’s privacy policy at: https://mailchimp.com/legal/terms/.

Order Processing

We have entered into a data processing agreement (DPA) with the above-mentioned provider. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

8. Plugins and Tools

MyFonts

This site uses web fonts provided by MyFonts Inc., 600 Unicorn Park Drive, Woburn, Massachusetts 01801 USA (hereinafter “MyFonts”) for the uniform representation of fonts. These fonts are installed locally. No connection to MyFonts servers takes place. The use of these fonts is based on our legitimate interest in a consistent and uniform presentation of our website (Art. 6(1)(f) GDPR).

9. eCommerce and Payment Providers

Processing of Data (Customer and Contract Data)

We collect, process, and use personal data only to the extent necessary to establish, structure, or change the legal relationship (inventory data). This is based on Art. 6(1)(b) GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. Personal data concerning the use of this website (usage data) is only collected, processed, and used as necessary to enable the user to utilize the service or to bill for it.

The collected customer data will be deleted after the completion of the order or termination of the business relationship. Statutory retention periods remain unaffected.

10. Audio and Video Conferencing

Data Processing

We use online conferencing tools, among others, to communicate with our customers. The tools we use are listed below. When you communicate with us via video or audio conference over the Internet, your personal data is collected and processed by us and the provider of the respective conferencing tool.

These tools collect all the data you provide/use to utilize the tools (e.g., email address and/or your phone number). The conferencing tools also process the duration of the conference, start and end time, number of participants, and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all the technical data necessary for the handling of online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

If content is exchanged, uploaded, or otherwise provided within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we do not have full control over the data processing procedures of the tools used. Our options are largely determined by the corporate policies of the respective provider. For more information on data processing by the conferencing tools, please refer to the privacy policies of the respective tools listed below.

Purpose and Legal Bases

The conferencing tools are used to communicate with prospective or existing contractual partners or to offer specific services to our customers (Art. 6(1)(b) GDPR). In addition, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest as defined by Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question are used on the basis of this consent; the consent can be revoked at any time with effect for the future.

Storage Duration

Data collected directly by us via video and conferencing tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.

We have no influence on the storage duration of your data that is stored by the operators of the conferencing tools for their own purposes. For details, please consult the privacy policies of the respective conferencing tool providers.

Conferencing Tools used

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Details on data processing can be found in the Microsoft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

Order Processing

We have concluded an order processing agreement (DPA) with the above-mentioned provider. This is a contract required by data protection law, which ensures that this provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.